USA Payroll - payroll solutions that make sense ...




CPA and Client Instructions to Access Electronic Quarterlies

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IRS Automatic Tip Gratuities for the Hospitality Industry

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Health Care Reform (ACA) Compliance Information

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IRS Affordable Care Act (ACA) Provisions – Questions & Answers

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NYS Department of Taxation & Finance Guidance Regarding Minimum Wage Reimbursement Credit.

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NYS Unemployment Insurance Reform and State Information Data Exchange System:

Effective October 1, 2013, regulations relating to responding to requests for information regarding employee separation information and employer relief from charges have been adopted to assist in avoiding benefit overpayments. For more information on this and the web-based system that allows electronic transmission of information requests from unemployment insurance agencies to employers and/or Third Party Administrators (TPAs), as well as transmission of replies containing the requested information back to the unemployment insurance agencies, please refer to the following agency links and fact sheets:

UI SIDES Fact Sheet (PDF)

UI Reform for Employers Fact Sheet (PDF)

New York City Earned Sick Time Act (Paid Sick Leave Law)

Effective April 1, 2014, under the New York City Earned Sick Time Act, certain employers with five or more employees who are hired to work more than 80 hours a calendar year in New York City must provide paid sick leave which employees can use for the care and treatment of themselves or a family member.

Employers with less than five employees must provide unpaid sick leave. Employers who have one or more domestic workers who have been employed at least one year and who work more than 80 hours a calendar year must provide paid sick leave. By law, employers who must provide sick leave must give written notice of this law to employees when they begin employment starting April 1, 2014 and to existing employees by May 1, 2014. For additional information, please refer to the Department of Consumer Affairs website at:

NYC Mandatory Notice for Employees (PDF)

NYC Employers Paid Sick Leave Act Overview (PDF)

NYC Paid Sick Leave Frequently Asked Questions (PDF)

Additional Medicare Tax Effective 2013

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IMPORTANT Health & Dental Coverage Information:

All clients that have health and/or dental coverage through USA Payroll must complete an Employee Health & Dental Deduction Form in order to change deductions amounts for employees. This form must be completed and returned to your Payroll Specialist prior to your first payroll run after the deduction change effective date in order to ensure accuracy. Also, please note that when terminating health and/or dental coverage for any employees, USA Payroll must have something in writing to process the request. Click here to obtain the form

Small Business Health Care Tax Credit


New Employee Withholding Allowance Certificate Required for North Carolina Taxpayers for 2014

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Wage Theft Prevention Act (WTPA) Notice Requirements, Read More Here

2014 Minimum Wage Poster Updates for New York (PDF)

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2014 Minimum Wage Poster Updates for Florida (PDF)

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NYS Deduction from Wages Law Poster Info (Rev 12/12) (PDF)

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NYS Deduction from Wages Part 195 Regulations (PDF)

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USA Payroll is SSAE-16 Compliant

To request a copy of USA Payroll’s SSAE-16 Report, click here


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USA Payroll is one of the largest payroll processing companies today. But, it all started from humble beginnings and we’ve never lost sight of how we got here. It's all because of our customers!


Tree of Services

We understand the need to be flexible. Swaying and bending to meet a client’s particular needs is what separates us from other payroll companies.  Providing and maintaining a high level of support and services is our main goal to ensure we exceed your expectations while staying connected to your needs.  To find out just how flexible USA Payroll's services really are, ask your Sales Representative.


We value the opportunity to meet with our clients and would be happy to review your current products and share with you new products that are available. 


To contact us or book an appointment to learn more about USA Payroll, CLICK HERE


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Member of the IPPA Integrity in Payroll Processing


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Refer A Friend

At USA Payroll we are dedicated to providing quality products and services beyond what you would expect from a payroll service company. It's why we are constantly evaluating our products, adding new services and retooling other ones.

Our Human Resources Services help to make your day-to-day HR demands more manageable.

Services include:

  • Complete Human Resource Support Center
  • Background Check Services
  • Compliance Posters
  • Drug Testing Services
  • Employee Assistance Program
  • Employee Handbooks
  • Harassment Training
  • HR Audits
  • Human Resource Administration System – myHRAdmin
  • New Hire Packets
  • On-Site HR Specialist Support
  • State Unemployment Insurance Management Services

Our comprehensive Insurance Services now include:

  • Health and Dental Insurance
  • Exact Pay Workers’ Compensation
  • NYS Disability
  • Flexible Spending Accounts, Health Reimbursement Accounts, Health Savings Accounts, and Dependent Care Accounts 
  • Cafeteria/Section 125/Premium Only Plan Administration

Our Enhanced Payroll Services include:

401k Reporting Job Costing
All Reports Available in PDF Format New Hire Reporting
Automatic Billing Paperless Payroll Service
Certified Payroll PayCards
Check Signing/Stuffing Pressure Sealed Checks
Direct Deposit Tax Payment Services
EFT Child Support Tax Payment Verification Report
Employee Self Serve Time & Attendance Service
General Ledger Time Off Accrual Report


Electronic Access to Quarterly and Year End Reporting:
We offer our customers a seamless solution in which to view their important company information securely and in real time. Click Here to find out more (PDF).


Office Locations:

2601 Lac De Ville Blvd.
Rochester, NY 14618
Office (585) 427-2010
Toll free (888) 872-2432
Fax (585) 427-2293


307 Crane's Roost Blvd., Ste. 1010
Altamonte Springs, FL 32701
Office (321) 282-6158
Fax (321) 282-6159
309 Pirkle Ferry Place, Ste D-100
Cumming, GA 30040
Office (770) 886-3426
Toll Free (866) 774-1058
Fax (770) 205-9961
120 Linden Oaks
Rochester, New York 14625
Office: (585) 643-2140
Fax: (585) 641-0144